EU AI ACT
Art. 4 Training Obligation: What CEOs Need to Know
The EU AI Act training obligation has been in effect since February 2025. What it means for your company.
5 min.
Your team uses AI.
No plan, no results.
That changes when your team practices on its own cases. Every participant works productively from day two and leaves with a working AI workflow. EU AI Act Art. 4 training documentation included.
ROI CALCULATOR
What does a workshop deliver for you?
Conservative calculation. Your real numbers.
Basis: 3h/week time savings per employee (LSE/Protiviti 2025, n=3,000). Labor costs: Destatis 2024.
3-5 h
time saved per week per employeeLondon School of Economics/Protiviti 2025: Structured AI training doubles time savings from 3.5 to 7.5 hours per week per employee.
< 3 Wo.
until your workshop investment pays back10 employees x 3h/week x 46 weeks x 60 EUR/h = 82,800 EUR/year. At 3,500 EUR workshop cost: payback in under 3 weeks.
86 %
recognize AI relevance. 23% act.maximal.digital AI Study 2025: 86% of SMEs recognize AI relevance. Only 23% have implemented concrete projects.
DOES THIS SOUND FAMILIAR?
42% use private AI at work
Without a policy, each employee decides on their own what company data to enter into ChatGPT.Bitkom 2026, n=604 companies.
Productivity wasted
Structured AI usage saves 3 to 5 hours per week per employee. Unstructured delivers almost nothing.Federal Reserve Bank of St. Louis 2025: 5.4% time savings without training. LSE/Protiviti: doubles with training.
Leadership without an AI workflow
Your management uses AI for experimentation. Systematic workflows don't exist.
Online course completed, nothing changed
A 45-minute e-learning costs 199 EUR per person. The next day, everyone works the same as before.youknow 2026: Art. 4 e-learning from 199 EUR/10 users.
FROM DAY TWO
What your team does differently after the workshop. In euros.
82,800 EUR
productivity gain per year with 10 employees
Proposals completed in under one hour. Personalized outreach powered by AI research. Your sales team doubles outreach volume with the same headcount.
Before: 4h per proposal. After: 45 min.
2x Output
same team size, same quality
Proposals, product descriptions, customer emails: double the output per month. Your team delivers twice the volume in the same time while maintaining quality.
Before: 3h per proposal draft. After: 55 min.
7.5 days
shorter month-end close
Month-end close reduced from 12 to under 5 days. Invoice processing in under one minute. Minutes, reports, and analyses generated automatically.
Before: 12-day month-end close. After: 4.5 days.
These results in your company? Let's talk.
Sources: LSE/Protiviti 2025, MIT AI Teams 2025, MIT/Stanford Accounting 2025, APQC Benchmarks
FORMATS
Four formats. Productive results from day two.
FORMAT 1
CEO AI Workshop
One day with your leadership team. By evening, each participant has a productive AI workflow for their daily work.
1 day, in-house4 to 10 participants. On-site or hybrid.
from €3,500
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WHAT YOU RECEIVE
Hands-on workshop: each participant builds their own AI workflow for sales, marketing, support, or leadership. Prioritized use case shortlist for your company. AI usage policy tailored to your industry. Training documentation per EU AI Act Art. 4 for each participant.
FOR WHOM
Your team uses AI sporadically. You need structure, a policy, and productive results in a single day.
WITHOUT WORKSHOP
42% of employees use private AI tools (Bitkom 2026). Without a policy, each employee decides on their own what company data to enter.
FORMAT 2
Executive AI Setup
Half day, 1:1 with you. After that, you have an AI workflow that saves you hours every week.
Half day, 1:1On-site or remote.
from €2,900
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WHAT YOU RECEIVE
Setup of the three AI tools that add the most value to your daily work: emails, decision templates, research, text drafting. Prompt library for your recurring tasks. Automation suggestions for two to three routine processes. Training documentation per EU AI Act Art. 4.
FOR WHOM
You want to use AI productively and have half a day.
WITHOUT WORKSHOP
CEOs who learn AI on their own need weeks. Half a day with guidance delivers a working workflow immediately.
FORMAT 3
Team Workshops
AI literacy for entire departments. Tailored to your processes, tools, and industry.
1 day, in-house8 to 20 participants. On-site or hybrid.
from €4,500
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WHAT YOU RECEIVE
Full-day workshop for sales, marketing, support, or development. Content tailored to your industry and actual processes. By end of day, every participant has a documented AI workflow ready to use the next morning. Training documentation per Art. 4 for each participant.
FOR WHOM
A department needs to adopt AI systematically. An e-learning at 199 EUR per person hasn't changed anything.
WITHOUT WORKSHOP
An e-learning costs 199 EUR per person (youknow 2026) and delivers not a single company-specific result.
FORMAT 4
CEO Sparring
Your point of contact for AI, compliance, and technology. Always current, always reachable.
90 min./month, RetainerRetainer, min. 3 months.
from €2,500/month
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WHAT YOU RECEIVE
Monthly 90-minute session: evaluate new AI tools, clarify compliance questions, prepare technology decisions. Email access between sessions. Quarterly review. You make AI decisions faster than your competitors.
FOR WHOM
You regularly make technology decisions and need someone who knows and evaluates the latest developments.
WITHOUT WORKSHOP
What counted as best practice in January is outdated by July. Without sparring, you make decisions based on information that is months old.
Many services are BAFA-eligible. We advise you in the initial consultation.
THE DIFFERENCE
How we work.
MARKTSTANDARD
20 to 200 participants
Generic content
Certificate as the outcome
Slides and demos
No follow-up
Art. 4 booked separately or missing
199 to 6,200 EUR per person
CONVIOS
4 to 10 participants, in-house
Tailored to your industry and processes
Working AI workflow per participant
Hands-on with real tools on real tasks
30-day roadmap. Optional: ongoing sparring
Art. 4 training documentation included
From 3,500 EUR for the entire team
EU AI Act Art. 4 training documentation included. Every workshop delivers documented proof of competency per participant. Archivable and audit-ready.
Dr. Oliver Gausmann
Managing Director, Convios
WHAT MANY OVERLOOK
AI tools change every six months. The ability to evaluate and use them productively stays. That's what we build in a single day.
From 20 years of operational responsibility for technology and teams. Lectureships at the Universities of Augsburg and Zurich.
WHY CONVIOS
4 to 10 participants, not 200
By end of day, every participant has a working AI workflow. No lecture, no generic online course.
Didactically proven, technically deep
Methodology from lectureships at the Universities of Augsburg and Zurich. Technical depth from 20 years of operational leadership.
Current as of March 2026, not 2024
Content is continuously updated. EU data residency, agentic AI, new models. What applies today, we teach today.
Goal: your independence
We make your team competent. After that, you don't need us anymore. Unless you want sparring.
IMPULSE
More on AI literacy.
DATA PROTECTION
GDPR-Compliant AI Tools: The Current Landscape in 2026
ChatGPT, Copilot, Claude, Mistral: which tools process data in the EU and which don't.
7 min.
PRODUCTIVITY
AI Workflows for Sales Teams: A Practical Guide
Proposals, research, emails: which tasks AI can handle today and where the limits are.
6 min.
MITTELSTAND
Shadow AI in the Mittelstand: Risk and Productivity Opportunity
42% of employees use private AI tools. Why that is both a risk and an opportunity.
5 min.
HOW IT WORKS
Four steps. Then you decide.
01
Preliminary call
30 minutes. You describe the situation, we clarify format and group size.
02
Preparation
We analyze your AI usage, industry, and processes. Content is tailored to your company.
03
Workshop
On-site or hybrid. Hands-on with real tools. Every participant leaves the day with their own AI workflow.
04
Results
Workshop protocol, policy, use case list, training documentation per participant. In your inbox the next day.
3,500 EUR. Pays back in 12 working days.
10 employees, 3 hours per week, 48 EUR labor costs (Destatis 2024, manufacturing). That's 66,240 EUR in annual productivity gains. Against a one-time investment of 3,500 EUR.
LSE/Protiviti 2025, n=3,000 | Destatis 2024: 48.30 EUR/h Manufacturing